Posted time 20/06/24

Role Overview

We have an exciting new opportunity and currently seeking for a Post-Fixture Assistant based in Mumbai. The successful candidate will be the first-response handler for all operational matters alongside our chartering and operations colleagues in our global offices. The position will suit someone with a keen interest in operating dry bulk vessels mainly on voyage charters. This is an elaborate and multi-faceted role and we are currently looking for a credible, adaptable and creative individual.

As a member of Bonsucro, all our processing operations and trading hubs have the highest sustainability credentials and we play an active role in developing the sustainability agenda.

Business Overview

Established in 1783, ED&F Man is an employee-owned agricultural commodities merchant with 5,500 people in 50 countries and annual revenue in excess of $8bn. We trade sugar, coffee, molasses, animal feed and pulses.  Corporate responsibility is ingrained in our culture. We are passionate about sustainable production, take care to limit the environmental impact of our operations and actively support the communities in which we work.

We source or process raw, white and specialty sugars from over 40 producing countries. We sell to refineries, industrial users, wholesalers, retailers and consumers, offering local solutions though a number of in-country purchasing, sales and distribution businesses.

Key Accountabilities

  • Monitor and assist with vessel’s movement from origin to destination during voyage execution maintaining a daily position list
  • Constant communication with nominated agents, ship owners, ship brokers and all parties involved for each fixture
  • Observe loading and discharge contractual deadlines while keeping record of any irregular activities/events at each port of call
  • Proactively identify and flag any issues of concern whilst resolving on the spot or suggesting solutions wherever possible and/or escalating to higher management whenever necessary
  • Detail oriented with sound understanding of Dry Cargo Charter Parties – Sugar 99 (NYPE etc) and vessel operations ensuring vessels perform in line with terms and conditions of the Charter
  • Coordinating the release of Bill(s) of Lading, execution of LOI(s), and all relevant documentation re: switching of Bill(s) of Lading whenever necessary
  • Producing and analysing laytime, despatch and demurrage statements with vessel owners and contractual counterparties focused on maximising savings for the company
  • Liaising to commercial team and report any active disputes and/or expected exposures
  • Negotiating with clients on any disputes or discrepancies to resolve them amicably gathering all required evidence
  • Review complex laytime computations and support commercial team in the event of any disputes
  • Maintaining accurate records of all shipping activities and expenditures
  • Handling invoicing and billing related to the post fixture process whilst reviewing & approving final freight accounts
  • Preparing working copies and addendums in line with the recap and main terms agreed subject to Chartering desk approval
  • Providing all supporting material to legal team when a dispute cannot be settled amicably
  • Collaborating with (international) shipping legal bodies and proactively defending company’s position

Working as a member of the wider operations team for the Sugar Business Unit to provide input on various projects and continuous process improvement

Skills and Experience

  • Diploma/Degree in Maritime Studies, Shipping Management, Marine Policy, Maritime Law, or a related field
  • Previous experience in a similar role in Dry-Bulk Shipping gained within a busy, commercial environment is preferred but even candidates with little or no experience are welcome to apply for whom training will be provided
  • Excellent verbal and written English communication & interpersonal skills
  • Energetic, self-motivated with strong analytical skills and excellent attention to detail
  • Effective problem solver and strong negotiation skills
  • Ability to take ownership and responsibility
  • Proactive and positive attitude, looking to continuously improve and evolve
  • Comfortable working in a multicultural work environment among global offices
  • Flexible team player, willing to take on new responsibilities as and when required
  • Conversant in Microsoft Office Suite, Outlook
  • Willing and able to work long hours or outside office hours when required to accomplish designated tasks
  • The candidate needs to reside in or near Mumbai


As an ever-friendly reminder: Researchers have found that men apply to roles when they meet an average of 60% of the criteria. Women and other underrepresented groups tend to apply only when they check every box. If you are interested, but don’t feel like you meet every single point on the job description, please still apply!


Our Offer

We provide a fast-paced, stimulating and truly global environment, which will stretch your abilities and channel your talents. We also offer competitive salary and benefits combined with outstanding career development opportunities in one of the global leaders in soft commodity trading.


Our Values

Respect, Integrity, Meritocracy, Client Focus, Entrepreneurship

Our values define who we are. They are the fundamental beliefs that determine our actions and guide our behaviour. They influence the way we communicate and collaborate, and define the way we engage with our clients, partners, and communities. Our values are underpinned by a set of essential behaviours, which form part of our performance management approach. Delivering on our objectives is very much about ‘what’ we do, but these essential behaviours also provide a guide and measure for ‘how’ we do things. Our performance essentials are Take Initiative, Self‐Management, Deliver Results and Collaboration.


Our Commitment

We are committed to creating and sustaining an inclusive and diverse work environment where all employees are treated with dignity and respect. We are committed to promoting equal opportunities in employment and are focussed on actively building and developing diverse teams. All qualified applicants will receive equal treatment without regard to race, colour, sex, gender, age, religion or belief, ethnic or national origin, marital or civil partner status, physical or mental disability, military or veteran status, sexual orientation, gender reassignment (identity, gender expression), genetic information or any characteristic protected by local law.

We are willing to make any reasonable adjustments throughout our recruitment process.