Posted time 10/04/24 Location London, United Kingdom

Role Overview

We have an exciting opportunity for someone to join as an administrator in the HR Reward team reporting to the Group Head of Reward.  The role is based in London, supporting payroll, benefits and pension administration for the UK employee population. This role requires strong experience of payroll together with an understanding of the day to day running of benefit products. The role will require meticulous attention to detail and a significant respect for operational processes. The role requires team collaboration as well as the ability to work with autonomy.

Business Overview

Established in 1783, ED&F Man is an employee-owned agricultural commodities merchant with 2,800 people in 43 countries and annual revenue in excess of $8bn. We trade sugar, coffee, molasses, animal feed and pulses. Corporate responsibility is ingrained in our culture. We are passionate about sustainable production, take care to limit the environmental impact of our operations and actively support the communities in which we work.

Key Accountabilities

  • Work closely with the UK Payroll & Benefits Manager to assist with the smooth running of the UK monthly payroll in accordance with the agreed processes and deadlines.
  • Assist in the processing of the full payroll lifecycle of UK employees (including leaver, joiner and transfer processes).
  • Assist the UK Payroll & Benefits Manager with all tax year end reporting – including P60s/ P11D/PSA and all other statutory requirements.
  • Monitor incoming emails/queries to the payroll department and manage the departmental inbox within the agreed turnaround times.
  • Deal with and resolve payroll and benefit queries in a timely manner.
  • Assist with the administration of the UK employee benefit schemes, including:
    • UK flexible benefit administration, assisting with the monthly process for handling joiners, transfers and leavers and the annual renewal.
    • Serve as primary contact for benefit plan vendors and third-party administrators.
    • Assist with administration for the UK pension arrangement including assistance with collation of papers for the UK Pension Monitoring Committee (relevant training will be provided).
    • Assist with the maintenance and cleansing of benefit information to ensure that data held in the HR system for UK benefits is accurate.
    • Assist with the annual renewal of benefits with the various benefit providers.
    • Assist with the provision of benefit related information and guidance to employees.
    • Research employee benefits and vendors to identify those that present the best offering for employees and the Company.
    • Document and maintain administrative procedures for assigned benefit processes.
  • Assist with the processing of invoices in accordance with company procedures.
  • Work closely with the HR Operations team in London to facilitate the smooth running of HR processes relating to UK Payroll and Benefits.
  • Proactively share specialist payroll and benefit knowledge to the wider HR team and collaborate on projects that are linked to UK Payroll and Benefits.
  • Maintain high quality processes and identify opportunities for process and or efficiency improvements, where applicable.
  • General assistance to the HR Reward team on ah-hoc queries and provide support during the annual reward review cycles.

Skills and Experience

  • Prior experience supporting payroll and/or employee benefits would be beneficial.
  • Proficient with or the ability to quickly learn systems supporting payroll, employee benefits and human resources.
  • Strong operational knowledge of UK payroll and related benefit policies.
  • Proficient with Microsoft Office Suite, especially Word and Excel.
  • Excellent verbal and written communication skills.
  • Excellent organisational skills and attention to detail.
  • Ability to manage sensitive and confidential information with professionalism.
  • Experience with ADP payroll products (or similar) would be advantageous.
  • Experience with administering UK flexible benefit programs would be advantageous.


As an ever-friendly reminder: Researchers have found that men apply to roles when they meet an average of 60% of the criteria. Women and other underrepresented groups tend to apply only when they check every box. If you are interested, but don’t feel like you meet every single point on the job description, please still apply!


Our Offer

We provide a fast-paced, stimulating and truly global environment, which will stretch your abilities and channel your talents. We also offer competitive salary and benefits combined with outstanding career development opportunities in one of the global leaders in soft commodity trading.


Our Values

Respect, Integrity, Meritocracy, Client Focus, Entrepreneurship

Our values define who we are. They are the fundamental beliefs that determine our actions and guide our behaviour. They influence the way we communicate and collaborate, and define the way we engage with our clients, partners, and communities. Our values are underpinned by a set of essential behaviours, which form part of our performance management approach. Delivering on our objectives is very much about ‘what’ we do, but these essential behaviours also provide a guide and measure for ‘how’ we do things. Our performance essentials are Take Initiative, Self‐Management, Deliver Results and Collaboration.


Our Commitment

We are committed to creating and sustaining an inclusive and diverse work environment where all employees are treated with dignity and respect. We are committed to promoting equal opportunities in employment and are focussed on actively building and developing diverse teams. All qualified applicants will receive equal treatment without regard to race, colour, sex, gender, age, religion or belief, ethnic or national origin, marital or civil partner status, physical or mental disability, military or veteran status, sexual orientation, gender reassignment (identity, gender expression), genetic information or any characteristic protected by local law.

We are willing to make any reasonable adjustments throughout our recruitment process.